Position title
Stores Clerk

At the Healthcare Management Trust we are committed to delivering the highest quality healthcare and understand that our well-trained, passionate team of employees lie at the heart of delivering the service our patients and residents expect.

Our team of employees share our vision to provide world class healthcare, and we continuously improve the skills within our workforce to ensure we maintain our position within the healthcare sector. We know our team have a wealth of knowledge and experience, and by working together we develop an exciting and innovative workplace.


To be responsible for the all purchase orders raised in the hospital.

To be responsible for monitoring stock levels according to the Hospital's activity using the top-up system for medical consumables.

To be responsible for consumable picking for operations.

To maintain and ensure accurate pricing records for use with the patients account.


  1. To place orders for medical consumables, prosthesis, service contracts, stationery, printing, building maintenance, capital equipment, uniforms, and IT consumables.
  2. To ensure purchase orders are correctly raised for hospital orders.
  3. To check all deliveries against orders received.
  4. To follow up all incomplete deliveries and to investigate and reconcile any queries arising from orders you have raised.
  5. To operate a computerised stock control system, producing all relevant reports promptly after each month end.
  6. To supply all clinical areas with their request for stores using the agreed top-up system.
  7. To carry out quarterly stock takes and assist in implementing processes to increase stock accuracy and efficiency of stock holding.
  8. To assist the Heads of Department in procuring good quality stock that is cost effective.
  9. To assist the purchase ledger clerks with matching of any invoices raised together with the order form and delivery notes.
  10. To carry out any other appropriate task as directed by the Stores Manager.
  11. To ensure a professional, neat and tidy appearance following guidelines laid down by the Hospital’s uniform policy.

This job description is not exhaustive, although it should be related to your terms and conditions of employment.

The job description outlines the current position and will be subject to annual review in the light of developments within the service, in consultation with the post holder.

The post holder will be subject to a system of annual performance review and career development.

In addition to St. Hugh's Hospital overall responsibility for your health and safety you have a personal responsibility for your own health and safety. As such you are required to inform your line manager of any safety issues that you identify that could affect your or others in the workplace.

You must co-operate with management and colleagues at all times in achieving safer work processes and work places, particularly where it can impact on others.


Equality & Diversity

Be aware of the need for personal development and be prepared to attend and undertake any necessary training, and strive to increase personal knowledge.


Information Governance

All staff have an individual responsibility of creating and maintaining accurate records of their work, and for making entries and managing all patient records effectively in line with the Hospital’s legal, regulatory and accountability requirements.

Health & Safety

To take reasonable care to prevent injury to themselves or others who may be affected by their acts or omissions.

To co-operate fully in discharging HMT policies and procedures with regard to health and safety matters.

To immediately report to their manager any shortcomings in health and safety procedures and practice.

To report any accidents or dangerous incidents to their immediate manager and safety representative as early as possible and submit a completed accident / incident form.

To use protective clothing and equipment where provided.

Whilst the aim of the hospital is to promote a co-operative and constructive view of health and safety concerns in the organisation, all staff must be aware that a wilful or irresponsible disregard for safety matters may give rise to disciplinary proceedings.


St Hugh’s Hospital is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment.


BENEFITS: 27 Statutory days’ holiday plus bank holidays, contributory pension, private medical insurance

We regularly review our employee benefits package, which includes our group personal pension plan, private medical cover and free car parking.

We encourage our employees to have a positive work-life balance and to consider HMT ‘a great place to work’.


This is an outline job description setting out general responsibilities and tasks the post-holder may be required to undertake. It is not comprehensive and the post-holder may be required to carry out other duties and responsibilities from time to time as determined by HMT. The job description will also be subject to change in-line with the needs of the Hospital and the Organisation.

Staff will be expected to carry out their duties in line with their terms and conditions and contract of employment, the standards stated in the staff handbook and will be required to follow HMT policies and procedures.

Staff have a contractual duty to ensure that mandatory training is current and will be expected to participate and undertaken further developmental training specific to their role.

Employment Type
Duration of employment
Maternity Cover 9 Months
Job Location
Peaks Lane, Grimsby, North East Lincolnshire, DN32 9RP
Working Hours
Date posted
September 1, 2021
Valid through
September 3, 2021
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